NEOGOV - Fall 2024

For Oahu instructors only.

The HCC HR Office will be sending NEOGOV activation emails to our instructors. Instructors will need to complete their forms by the deadline of June 30, 2024. For more information, please read the message from James Niino below.


It's that time again (every Fall semester)!  All instructors must complete/re-do their personnel forms on NEOGOV. Our HR Office will be sending NEOGOV activation emails to each of your instructors shortly. The I-9 form was recently revised so all instructors will have to complete the new form and bring in their documents for us to review and make copies (e.g., Driver License, Social Security Card, etc.).

Please ask your teachers to keep an eye out for the account activation message and to complete their forms as soon as possible. Deadline: June 30, 2024.

IMPORTANT: Changes in address and/or beneficiary information must be reported to us immediately.

Please call me if you have any questions.

Thank you.

James

(808) 282-0248


FERPA Notice, Data Privacy, and Security Best Practices

Reminder for instructors about the confidentiality of student records and some helpful tips on how to keep your online accounts secure.

*******************************************************************************************

Dear UH Faculty, Staff, and Administrators:

Welcome to the start of the new academic year! The University of Hawaiʻi is responsible for maintaining the confidentiality of student education records and monitoring the release of information from those records, in compliance with the Family Educational Rights and Privacy Act (FERPA).

UH employees with access to student education records have a legal responsibility to protect the privacy of students by using information only for legitimate educational reasons to instruct, advise, or otherwise assist students. FERPA also assures certain rights to students regarding their education records. These rights do not transfer to parents, guardians, spouses, or other family members without the express written permission of the student.

What is FERPA?
The Family Educational Rights and Privacy Act of 1974, as amended (also known as the Buckley Amendment), affords students four primary rights with respect to their education records.

They have the right to:
1. Inspect and review their education records;
2. Have some control over the disclosure of information from their education records;
3. Seek to amend incorrect education records;
4. File a complaint with the U.S. Department of Education's Family Policy Compliance Office.

Learn more about how FERPA at: 

datagov.intranet.hawaii.edu/ferpa/

datagov.intranet.hawaii.edu/ferpa-guidance-for-online-lectures-and-recordings/

Data Privacy and Security Best Practices

Protect your UH email account!  Reduce the risk of your UH username and password from being compromised with the following cyber hygiene best practices.

Do not use your UH username and password when establishing other accounts. If you are required to use your UH username to verify you are a UH employee, then be sure to use a different password. Duplicating your UH login information is a security risk because if the third party has a data breach, your UH username and password will be compromised. For example, many UH student accounts have been exposed through a massive data breach within the education technology company Chegg in 2018. If you require your students to use a third party application for class assignments, please advise them to create unique account credentials.

Never re-use passwords that have been exposed. Once your login information has been exposed, hackers continue to have access to them.

Do not share your UH username and password with others. Keep your UH credentials confidential. 

Check whether your UH email has been exposed.

https://link.edgepilot.com/s/fc9f06cd/YY5GB0ZPhUCI2ENZY9pYQA?u=https://haveibeenpwned.com/

Remain alert for phishing scams.

https://link.edgepilot.com/s/70376494/7H2G--XcrUe7OnegpCNE-Q?u=https://www.hawaii.edu/infosec/phishing/

Best Practices involving Third Party Software/Services

(including AI and other online tools used in the classroom) 

If students or other users need to create an account, inform them to not use their UH username and password, if possible. Mirroring credentials poses a security risk.

Do not forget about your data after a contract or subscription ends, especially if there is Sensitive or Regulated data (https://link.edgepilot.com/s/713ddce5/dFIhAQTVCE_O7H2X8c0E6A?u=https://datagov.intranet.hawaii.edu/institutional-data-classification-levels/) involved. Remind students or other users to delete their account and materials when the software product is no longer being used (e.g., when the class is over).

Faculty and staff who use generative Artificial Intelligence (“AI”) software tools should be aware that any data inputted will be retained by those models. Unless the vendor's terms of service and privacy policies state that your data will be kept confidential, assume that any data you inputted into the software will be retained forever and will be considered public information. Do not input personally identifiable information (“PII”) when using generative AI software. Avoid assigning classwork that requires students to submit PII about themselves or others and sharing non-PII data that are copyrighted, confidential, or may be potentially proprietary.

Questions?
Email the UH Data Governance Office at datagov@hawaii.edu.

Sincerely,

Alan Rosenfeld

Associate VP for Academic Programs and Policy

University of Hawaiʻi System

Honolulu Community College (HonCC) ITS Updates for Spring 2024

UH ITS Help Desk is available 24/7. They can be reached at (808) 956-8883 or help@hawaii.edu

Classroom  issues should be reported as soon as possible. If you experience a problem with any of the technology in the classroom, please report it immediately to James or Guy. AND, likewise, if there is a facilities issue (broken lock, window leaking, something needs to be cleaned, etc.).

HonCC WiFi access is available throughout the campus. The recommended wireless network is “eduroam” because it is secure. Visit UH eduroam to set up your account. “HON” is an open network with no password required.

Multi-Factor Authentication (MFA) is required for all active students, faculty, and staff to access UH resources (effective October 2, 2023). MFA provides additional protection from unauthorized access to your UH account.

IMPORTANT: All users of HonCC equipment must comply with UH Executive Policy 2.210 on the Use and Management of Information Technology Resources. Should you have any questions regarding the policy, please contact James.

FERPA Notice, Data Privacy, and Security Best Practices

Reminder for instructors about the confidentiality of student records and some helpful tips on how to keep your online accounts secure.

*******************************************************************************************

Dear UH Faculty, Staff, and Administrators:

The University of Hawaiʻi is responsible for maintaining the confidentiality of student education records and monitoring the release of information from those records, in compliance with the Family Educational Rights and Privacy Act (FERPA).

UH employees with access to student education records have a legal responsibility to protect the privacy of students by using information only for legitimate educational reasons to instruct, advise, or otherwise assist students. FERPA also assures certain rights to students regarding their education records. These rights do not transfer to parents, guardians, spouses, or other family members without the express written permission of the student.

What is FERPA?
The Family Educational Rights and Privacy Act of 1974, as amended (also known as the Buckley Am endment), affords students four primary rights with respect to their education
records. They have the right to:
1. Inspect and review their education records;
2. Have some control over the disclosure of information from their education records;
3. Seek to amend incorrect education records;
4. File a complaint with the U.S. Department of Education's Family Policy Compliance Office.

Learn more about how FERPA at: 

datagov.intranet.hawaii.edu/ferpa/

datagov.intranet.hawaii.edu/ferpa-guidance-for-online-lectures-and-recordings/

Data Privacy and Security Best Practices

Protect your UH email account!  Reduce the risk of your UH username and password from being compromised with the following cyber hygiene best practices.

Do not your UH username and password when establishing other accounts. If you are required to use your UH username to verify you are a UH employee, then be sure to use a different password. Duplicating your UH login information is a security risk because if the third party has a data breach, your UH username and password will be compromised. For example, many UH student accounts have been exposed through a massive data breach within the education technology company Chegg in 2018. If you require your students to use a third party application for class assignments, please advise them to create unique account credentials.

Never re-use passwords that have been exposed. Once your login information has been exposed, hackers continue to have access to them.

Do not share your UH username and password with others. Keep your UH credentials confidential.

Check whether your UH email has been exposed.

Have I Been Pwned: Check if your email has been compromised in a data breach

Remain alert for phishing scams.

Phishing — Stay Safe Online! | UH Information Security (hawaii.edu)

Best Practices involving Third Party Software/Services

(including online tools used in the classroom)

If students or other users need to create an account, inform them to not use their UH username and password, if possible. Mirroring credentials poses a security risk.

Do not forget about your data after a contract or subscription ends, especially if there is Sensitive or Regulated data involved. Remind students or other users to delete their account and materials when the software product is no longer being used (e.g., when the class is over).

Questions?
Email the UH Data Governance Office at datagov@hawaii.edu.

Sincerely,

Alan Rosenfeld

Associate VP for Academic Programs and Policy

University of Hawaiʻi System 

NEOGOV - Fall 2023

For Oahu instructors only.

The HCC HR Office will be sending NEOGOV activation emails to our instructors. Instructors will need to complete their forms by the deadline of June 30, 2023. For more information, please read the message from James Niino below.


It's that time again (every Fall semester)!  All instructors must complete/re-do their personnel forms on NEOGOV. Our HR Office will be sending NEOGOV activation emails to each of your instructors shortly.

Please ask your teachers to keep an eye out for the account activation message and to complete their forms as soon as possible. Deadline: June 30, 2023.

IMPORTANT: Changes in address and/or beneficiary information must be reported to us immediately.

Please call me if you have any questions.

Thank you.

James


Setup UH Login Multi-Factor Authentication (MFA)

For instructors and students at Honolulu Community College only.

Instructors and students will need a smart phone or a tablet to setup MFA with their UH account. Follow the detailed guide on how to complete the setup here - Getting setup for Multi-Factor Authentication. Once your device is registered, you should see a window appear like the screenshot below after you login. Select the ‘Remember me for 7 days’ checkbox and choose one of the authentication methods.

Please complete your MFA setup prior to the start of the Fall 2023 semester!

Apprentices Required to Enable Multi-Factor Authentication (MFA)

Good Afternoon,

Please forward the message below from the UH ITS department to your instructors and apprentices.

This is the link to set up Multi-Factor Authentication:

Getting setup for Multi-Factor Authentication (MFA) University of Hawaii System

    - Click the link in the "How do I sign up for MFA" section (UH username and password required to login).

Please call me if you have any questions.

Thank you.

James
(808) 282-0248

-------- Forwarded Message --------

Subject: Requiring Multi-Factor Authentication for UH Students, Faculty and Staff in Fall 2023

Date: Tue, 16 May 2023 07:30:01 -1000

From: Information Technology Services <announce@hawaii.edu>

To: announce@hawaii.edu 

The US Department of Education Federal Student Aid Office has notified higher education institutions that the Federal Trade Commission (FTC) amended their Standards for Safeguarding Customer Information (Safeguards Rule) component of the Gramm-Leach-Bliley Act (GLBA).  

As part of these updated GLBA requirements, and to protect personal information of consumers, Information Technology Services (ITS) will be requiring all active students, faculty and staff to enable Multi-Factor Authentication (MFA) to access University resources. We plan to implement this change on October 2, 2023.  This date avoids disruptions to the beginning of the Fall semester. Thereafter, MFA will become mandatory for all active students, faculty, and staff.  

For more details on the changes to GLBA and how it impacts higher education institutions, see:
Updates to the Gramm-Leach-Bliley Act Cybersecurity Requirements | Knowledge Center

The new GLBA requirements are beneficial. UH has been experiencing ongoing brute force and credential stuffing attacks* by cyber criminals attempting to gain access to your UH username.  Since January 1, 2023 we have averaged 20.5 attacks a month, resulting in over 52,000 login attempts in which over 49,000 users have been targeted that resulted in 35 successful logins. Duo MFA provides additional protections from unauthorized access to your UH username. It has been available as an optional service since 2016.

Additional information will be sent out as the date of implementation gets closer. If you have any questions, comments, or feedback, please contact:  infosec@hawaii.edu.

MANDATORY ETHICS TRAINING PROGRAM FOR INSTRUCTORS

Please complete the Self-Directed Training Program by clicking on the link below and PRINT the completion certificate when you complete. Keep the completion certificate in a safe place.

SELF-DIRECTED TRAINING PROGRAM

Please use either Google Chrome or Mozilla Firefox.  DO NOT use Internet Explorer. 

ETHICS FOR STATE EMPLOYEES (Instructors): https://files.hawaii.gov/ethics/training/index.html

================================================================

You can read full details on the mandatory state ethics training below.

A newly enacted state law (Act 165 (2022)) requires that all state employees and board and commission members participate in mandatory ethics training, as offered by the Hawaiʻi State Ethics Commission. This training mandate reflects renewed scrutiny on the conduct of State employees following several corruption scandals within local and State government.

Our University employees have always been expected to adhere to the highest ethical standards of responsible conduct and intellectual honesty. The University’s expectations of ethical conduct are based on both federal regulations and State laws and are enshrined throughout our University’s Regents Policies, Executive Policies, Administrative Procedures (AP) and student codes of conduct. In addition, some University employees may be subject to other professional codes of conduct related to their particular discipline or areas of responsibilities.

As State employees, each of us has always been required to follow the State Ethics Code (HRS Chapter 84). The new training requirement is intended to increase awareness not just of the Ethics Code itself, but how the Code is interpreted by the State Ethics Commission. The latter may not always be intuitive, so training is highly recommended.

State employees who are not required to file public financial disclosure statements, which includes most UH employees, may opt to complete the online self-directed training. This will take approximately 30 minutes to complete.

Under the new law, refresher training is required once every four years after the initial training. The Ethics Commission also publishes a flier with answers to common questions, including whether a recent training session counts toward the requirement. If you have specific questions about compliance with the State Ethics Code, the Ethics Commission can be reached at ethics@hawaiiethics.org or (808) 587-0460.

We encourage you to take this opportunity to learn anew about what our State Ethics Code requires of all of us. Participation in this training is now required by law.

Mahalo for your time and attention,

David Lassner

UH President

Honolulu Community College Schedule Change

ATTENTION INSTRUCTORS:

On 09/29/22, we were notified by Honolulu Community College that there is an error on the Tuesday/Thursday School Calendars. The UH Master Calendar that we used to create these School Calendars initially did not include Election Day 2022 as a holiday. Corrected for this omission, the actual end date for Tuesday/Thursday classes is December 1 (not November 29). Revised calendar is posted below.

REVISED: 9/29/2022

HONOLULU COMMUNITY COLLEGE APPRENTICESHIP

SCHOOL CALENDAR

2022-2023

TUESDAY AND THURSDAY

Class Meets: 4:30 to 7:00 p.m. = 2 ½ Hour Sessions

T R T R

AUGUST 9 11 16 18 7 Sessions 17.5 hrs.

23 25 30

SEPTEMBER 1

6 8 13 15 9 Sessions 22.5 hrs.

20 22 27 29

End of 1st Quarter 16 Sessions 40. hrs

OCTOBER 4 6 11 13 8 Sessions 20.0 hrs.

18 20 25 27

NOVEMBER 1 3 10 7 Sessions 17.5 hrs.

29

DECEMBER 1

Election Day: November 8, 2022

Thanksgiving Recess: November 24-26, 2022

End of 2nd Quarter 16 Sessions 40 hrs.

End of 1st Semester 32 Sessions 80 hrs.

T R T R

JANUARY 10 12 17 19 7 Sessions 17.5 hrs.

24 26 31

FEBRUARY 2

7 9 14 16 8 Sessions 20.0 hrs.

21 23 28

MARCH 2 1 Session 2.5 hrs.

End of 3rd Quarter 16 Sessions 40 hrs.

MARCH 7 9 6 Sessions 15.0 hrs.

21 23 28 30

Spring Recess: March 13-18, 2023

APRIL 4 6 11 13 8 Sessions 20.0 hrs.

18 20 25 27

MAY 2 4 2 Sessions 5.0 hrs.

End of 4th Quarter 16 Sessions 40 hrs.

End of 2nd Semester 32 Sessions 80 hrs.

TOTAL FOR THE YEAR: 64 Sessions 160 hrs.

Face Masks No Longer Required on UH Campuses After Friday, Sept. 16

Subject: Face masks no longer required on UH campuses after Friday, Sept. 16

Date: Fri, 9 Sep 2022 08:00:54 -1000

From: Office of the UH President <announce@hawaii.edu>

Aloha students, faculty and staff,

The remaining face masks requirements on UH campuses and properties will be lifted after Friday, September 16. Masks are currently required in classrooms, shared laboratory spaces and confined educational spaces in order to help prevent the spread of COVID-19 within our community.

The decision by UH leadership is based on the recommendation of our own medical and public health experts as well as the latest federal and state guidance. It recognizes that the rate of COVID-19 community transmission is no longer disrupting daily life and that most of the infections that are still occurring are not life-threatening and are not resulting in hospitalizations. UH will continue to remain highly vigilant, and COVID-19 restrictions may be quickly reinstated, if conditions change and warrant stronger measures.

As we move forward, please respect the choices of every individual to wear a face mask and please abide by signs that may be posted outside individual offices requesting that masks be worn for the protection of others. We have many in our community at higher risk due to personal health and underlying conditions, and we want to keep them safe and feeling secure on our campuses. In addition, masking is still strongly encouraged in crowded indoor spaces.

Please note that masking is required for those who have been exposed to someone with COVID-19 or has contracted the virus. They must wear a mask for the duration of the 10-day isolation period. Someone who has been infected may return on day 6 if their symptoms are substantially improved and they have not had any fever in the preceding 24 hours.

Mahalo for all you have done to elevate our collective understanding of personal safety during this devastating pandemic. You have demonstrated our capacity to look beyond ourselves and to care for others.

These changes and other important information are reflected in the updated UH COVID-19 Guidelines.

E mālama pono!

David Lassner

UH President

No Smoking/Vaping On Campus

Subject: REMINDER: UH campuses are tobacco free

Date: Fri, 2 Sep 2022 10:06:02 -1000

From: Office of Communications <announce@hawaii.edu>

Aloha UH ʻohana,

Please remember that the 10-campus University of Hawaiʻi System is tobacco free. Hawaiʻi state law, enacted in 2018, prohibits tobacco products including electronic cigarettes and vapes as well as cigarettes, cigars, pipes and all forms of smoking and chewing tobacco on UH campuses and properties. There are no designated smoking areas.

For more information and resources on becoming tobacco free, please visit hawaii.edu/tobaccofree.

Mahalo nui loa,
UH Office of Communications

UH System COVID-19 Guidelines Fall 2022

Good Afternoon,

Below is the most recent UH System communication regarding COVID-19 Guidelines. Please distribute to your instructors and urge them to carefully read this announcement and the information on UH Personal Safety Practices (embedded link at the bottom of announcement).

During the coming semester (Fall 2022), please inform me of apprentices who report testing positive immediately after attending in-person classes.

Thank you.

James
(808) 282-0248

 

---------- Forwarded message ---------

From: Office of Communications <announce@hawaii.edu>
Date: Wed, Aug 3, 2022 at 8:46 AM
Subject: Update to UH Masking Policy Effective Immediately
To: <announce@hawaii.edu>

 

Aloha UH students, faculty and staff,

In anticipation of the fall 2022 semester, and after consultation with our health advisors, we are updating our masking policy. Effective immediately:

Masking continues to be required indoors in:

  • Classrooms

  • Shared laboratory spaces

  • Tightly confined educational spaces, such as advising offices

Masking is highly recommended in all other indoor settings on campuses.

Individual campuses may also require masking in other indoor and outdoor venues. Examples may include situations with large numbers of people in close proximity or where it is anticipated that high numbers of higher-risk persons will be attending. Masking requirements will be posted at such venues and events.

These masking guidelines will be in effect from now through the first month of classes—until September 19. We will be consulting with our health advisors throughout this time and will announce any changes by that date. Please continue to monitor your hawaii.edu email for updates.

The retention of this indoor masking requirement will help everyone safely begin the semester while all but one of our counties is at a “high” COVID-19 community level. This guidance also recognizes increasing face-to-face interaction this fall among students as well as employees who may have traveled recently from outside of the state. 

As always, all members of the UH community are expected to respect the individual choices of others to wear masks even where not required.

Please refer to the UH COVID-19 Guidelines for more details on masking and other safety practices relating to protection of yourself and others from COVID-19.

Mahalo and best wishes for a safe, healthy and rewarding fall semester,

Office of Communications

New Method for Completing Personnel Paperwork - NEOGOV - Fall 2022

From: James Niino <jniino@hawaii.edu>
Sent: Tuesday, April 26, 2022 8:08 PM
Subject: New Method for Completing Personnel Paperwork - NEOGOV - Fall 2022

Good Evening,

As I mentioned last year, instructors must submit required personnel forms for every Fall semester via NEOGOV. So, as they did for Fall 2021, our HR Office will be sending NEOGOV activation emails to your instructors shortly.

Please give your teachers a heads up and and instruct them to keep an eye out for the activation messages and to complete their forms as soon as possible. Deadline: June 30, 2022.

Please call me if you have any questions.

Thank you.

James
(808) 282-0248

*************************************************************************

April 17, 2021

Good Afternoon,

Our HR Office finalized the NEOGOV setup and is ready to send email messages to all instructors. This is an example of what will be sent to the email addresses that you provided. Instructors will need to click the Activation Link and create a new password.

*******************************************************************************************

For johnsmith@gmail.com, Activate Your University of Hawaii User Account

Inbox

donotreply@neogov.com

Tue, Mar 30, 2:17 PM 

Aloha and welcome John Smith,

Congratulations on your new appointment to the University of Hawai'i!

Please visit the activation link below to create your password to begin your Onboarding process. 

Your User Name is johnsmith@gmail.com  

Activation Link

Sincerely,

University of Hawaii

******************************************************************************************

 After creating a new password,  they will be directed to this page. When Onboarding on the left is selected, the personnel forms that they need to complete will be listed on the right under Checklist. Again, these forms will need to be filled out and submitted online before every Fall semester.

******************************************************************************************

University of Hawaii COVID-19 Guideline Changes

Aloha UH students, faculty and staff,

On March 26, 2022, the following updates to the University of Hawaiʻi COVID-19 Guidelines for the 10-campus system will go into effect. The updates are based on recommendations by the UH COVID-19 Health and Wellbeing Working Group, a team of UH medical and public health experts, and UH leadership, and reflect the latest updates of local government COVID-19 restrictions and the high vaccination rates among UH students, faculty and staff. The UH COVID-19 Guidelines are subject to change depending on the status of the pandemic.

The following UH COVID-19 Guidelines are still required, at a minimum, for the remainder of the spring 2022 semester:

·         Face masks must be worn indoors in classrooms, shared laboratories, other instructional spaces and tightly confined educational spaces (such as advising offices), as recommended by the Centers for Disease Control and Prevention and Hawaiʻi Department of Health, given the increased density of people over long periods of time in these settings, and requirements for in-person attendance.

·         Face masks must be worn by anyone who is positive or has symptoms of COVID-19, or who has been exposed to someone with the virus, for the duration of the isolation or quarantine period.

·         Students and employees with a medical or religious exemption from the COVID-19 vaccination requirement must continue to submit proof of a negative COVID-19 test regularly to the LumiSight UH app.

The UH COVID-19 Guidelines no longer required as of March 26 include:

·         The daily COVID-19 health screening via the Lumisight UH health app.

·         Face masks indoors except as identified above; face masks may be encouraged, but are not required in the following situations:

o    Common areas (hallways, stairwells, lobbies, bathrooms, etc), offices, eateries, libraries, bookstores, etc.

o    Indoor events such as commencement, athletic and performing arts events, campus tours and field trips.

§  While not required, event organizers may request continued masking if the number of attendees is close to the maximum capacity of the venue or based on anticipated high numbers of higher-risk persons attending.

o    Instructors while teaching, provided they maintain 6 feet distance from others.

o    And outdoors, including outdoor campus events.

·         Visitors providing proof of vaccination or negative test results to access campus events.

The UH COVID-19 Health and Wellbeing Working Group and UH leadership continue to strongly encourage everyone who is not up-to-date with a COVID-19 booster to receive their free vaccination as soon as they are eligible. Please respect an individual’s personal choice to wear a face mask outdoors and indoors where face masks are no longer required. Given the availability of free testing and home tests, we would strongly encourage people traveling out of State to test prior to returning to campus.

As UH President David Lassner stated in his March 3 message, Hawaiʻi is entering a new stage of the pandemic, coexisting with COVID-19. The combination of vaccinations, boosters and exposure to the virus has built up immunity locally and nationally, and COVID-19 infections, hospitalizations and deaths are dropping. This change has led to a reduction in the need for government restrictions, including at UH, but through the rest of the semester, given the uniqueness of our learning environs and our state’s hospital capacity, we will continue essential precautionary measures as identified above.

Mahalo for your time and attention,

UH Office of Communications

UH Paid COVID Testing Extended at Clinical Labs Hawaii (CLH)

Good Morning,

Please see below and forward to those who have COVID-19 vaccination exemptions and need to test regularly. Test results from Clinical Labs are loaded directly into Lumisight UH!

Instructions:  Click the link in the message below and then the Make an appointment with CLH link on the website. Appointments are required. There are 14 CLH locations on Oahu (not all CLH sites are participating in this service). The "required order form" must be filled out and does not require a doctor's signature. UH ID and hawaii.edu email are required. CLH administers PCR tests which are good for seven days (day of test included).

Please call me if you have any questions.

Thank you.

James
(808) 282-0248


-------- Forwarded Message --------

Subject: UH Paid COVID Testing Extended

Date: Mon, 31 Jan 2022 08:48:25 -1000

From: Monique Tingkang <monique4@hawaii.edu>

Hi All,

The Clinical Labs contract for UH employees and students who are exempt from vaccination has been extended through February. Please see: https://www.hawaii.edu/covid19/.

Please share as needed.

Monique Tingkang
Human Resources Manager & EEO/AA Officer
Phone: 808.844.2398 | Fax: 808.356.0704
874 Dillingham Blvd. | Bldg 6, 1st Floor | Honolulu, HI 96817
Student Centered, Student Focused

Updated CDC and UH guidance on face masks and quarantine

Hello,

Please see below and send out to your instructors.

As a reminder, please be sure to immediately report all positive test results among apprentices (in-person and online classes) to honssvcs@hawaii.edu and among instructors to me.

Thank you.

James
282-0248

-------- Forwarded Message --------

Subject: Updated CDC and UH guidance on face masks and quarantine

Date: Wed, 19 Jan 2022 10:07:37 -1000

From: UH Office of Communications <announce@hawaii.edu>

To: announce@hawaii.edu

Aloha UH students, faculty and staff,

The COVID-19 Guidelines for the 10 campuses of the UH System have been updated. The updates include the latest guidance to align with current Centers for Disease Control and Prevention mask and quarantining guidelines.

Masks: Masks are still required at all times indoors on UH campuses or facilities. KN95, KF94 or N95 masks are not required but encouraged where possible. Gaiters are not acceptable masks. 

All masks should be well-fitted, which means the mask:

  • Has a nose wire to crimp down on top of the nose

  • Has at least 2 or more layers of washable fabric (for cloth masks)

  • Covers both the nose and mouth entirely

  • Fits snugly against the sides of your face without gaps

Masks are not required outdoors, but are strongly recommended when in crowded situations or where it is difficult to maintain physical distance. For more, see the Personal Safety Practices section.

Quarantine and isolation guidelines

If you are up to date with your vaccinations, including a booster shot, you do not need to quarantine if you are identified as a close contact of someone who has tested positive for COVID-19 and are asymptomatic.

If you test positive for COVID-19, you must be isolated for a minimum of 5 days, regardless of vaccination status. If you are also symptomatic, you may return on day 6 if your symptoms are improving and you have had no fever for 24 hours without using any fever-reducing medicine.

For more information, see the Personal Safety Practices section of our COVID-19 policies

Boosters strongly recommended:  While vaccination rates are high among the UH community, as seen in the UH COVID-19 Dashboards, we strongly recommend that everyone receive a COVID-19 vaccine booster as soon they become eligible. Emerging evidence shows that boosters are effective in preventing serious illness and hospitalization from all circulating variants. Those who have received a booster can also avoid quarantine if identified as a close contact of someone who tests positive.

To schedule a booster dose and for more information, visit the Hawai‘i COVID-19 Vaccine website

Mahalo for your patience and resilience,

The University of Hawaiʻi Office of Communications

This message was sent on behalf of UH Office of Communications. 
Please do not reply to this message.
It was sent from an address that cannot accept incoming email.
 
Announcement ID number: 1642622638-42936
Announcement distribution:
      - All faculty, staff, and students at all campuses

2021 W-2 Wage and Tax Statements Now Available Electronically

Subject: 2021 W-2 Wage and Tax Statements Now Available Electronically

Date: Tue, 18 Jan 2022 18:37:06 -1000

From: Monique Tingkang <monique4@hawaii.edu>

To: HCC Campus <hcc-admin-announce-l@lists.hawaii.edu>

Greetings Campus,

Per the UH Payroll Office, Current/active employees are now able to retrieve their 2021 W-2 Wage and Tax Statements from HIP.  A W-2 guide and IRS filer instructions are also posted to the HIP support page at: http://ags.hawaii.gov/hip/accessing-your-w-2/.

UH employees may logon through https://hihpsso.hip.hawaii.gov/ with their UH User ID and password. 

Former/inactive employees no longer have access to the W-2 tile in HIP and will need to pick up their W-2s from the Business Office or have it mailed to the last home address on record.

 

Thank you,

 Monique Tingkang
Human Resources Manager & EEO/AA Officer
Phone: 808.844.2398 | Fax: 808.356.0704
874 Dillingham Blvd. | Bldg 6, 1st Floor | Honolulu, HI 96817
Student Centered, Student Focused